Office Operations Coordinator

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Date: Jul 3, 2024

Location: Neenah, WI, US, 54957

Company: J. J. Keller & Associates, Inc.

Requisition #: 19347
Functional Area:  Audit/Risk/Compliance; Office/Clerical
Employment Type:  Full-Time
Work Options:  In Office at Location Specified Above #LI-Onsite
Work Hours:  Monday - Friday 8am - 430pm

Position Summary

J. J. Keller is looking for an Office Operations Coordinator to join our Service Operations team! J. J. Keller was founded over 70 years ago and we provide over 90% of the Fortune 1000 companies with solutions and expert insights to help create safe work environments and simplify the complexities of compliance. With over 7 million employers in this country, the need for our solutions is always growing.  Our success demands we add talent to our team in order to support the needs of our clients. 


As part of our Service Operations team, you will be responsible for performing tasks to ensure our clients are in compliance with regulations related to their fleet, such as permitting, licensing and vehicle tax. The Operations Coordinator will have both back office related responsibilities, as well as opportunities to work with our clients and various state agencies across the country. 


This position will work at our Corporate Campus in Neenah, WI. 

Job Responsibilities

  • Processes vehicle transactions such as credentialing new units, ownership transfers, annual renewals, replacement plates, etc. in an accurate and timely manner.
  • Requests and monitors client funds for transactions.  Reconciles accounts and requests additional funds when needed.
  • Identifies and fixes issues pertaining to transactions in a timely manner.  Works with appropriate internal and external resources as applicable.
  • Processes monthly and quarterly IFTA and Mileage taxes within tight turnaround times; ensuring clients taxes are completed and filed prior to the end of the month.
  • Resolves issues directly with the state when processing errors occur on behalf of the client.
  • Acquires and maintains in-depth knowledge of the applicable local, county, state, and federal regulations that pertain to vehicle services transactions.



  • 2+ years of professional services experience utilizing Excel.
  • Post-secondary education in a business-related field preferred.
  • In lieu of degree or experience, would consider a combination of education and related office experience.

Other Skills/Qualifications:

  • Proficient in MS Office Suite with a heavy focus on Excel.
  • Strong organizational, problem solving, communication, and critical thinking skills.
  • Knowledge of local, state, federal regulations pertaining to vehicle credentialing desirable.
  • Ability to apply regulatory knowledge in a variety of situations.
  • Independent and strong decision-making skills.
  • Ability to deal with ambiguity.
  • Desire to meet and exceed client expectations.
  • Willingness to participate in background check/fingerprinting requirements at state or local authorities to obtain access as needed to fulfill services.

Why J. J. Keller?

  • Monday - Friday  Work Schedule 
  • $17-$21/hr., depending on experience 
  • Flex-time 
  • Annual Reviews + Merit Increases + Quarterly Bonus Program Paid Out When Company Goals are Met!
  • Medical + Dental + Vision Insurance
  • Associate Growth/Promotional Opportunities 
  • Tuition Reimbursement, eligible your FIRST DAY
  • 401(k) with Employer Match + Company-Funded Annual Profit Sharing
  • 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday 

About our Neenah, WI Corporate Office

There's a lot to love about our corporate office in Neenah, Wisconsin, including:

  • Jean-friendly environment, every day of the week!
  • Cafe that offers breakfast, lunch and multiple a la carte items
  • FREE access to our onsite Fitness Center, Yoga Studio and a fully paid online Fitness Subscription
  • FREE access to our J. J. Keller Wellness Center, with access to some prescriptions at no cost 
  • Near 1-mile long walking trail that wraps around the campus 
  • Multiple collaboration stations 


Want to check it out yourself? Follow this link and click ' See inside our Vinland Facility'!

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time. Occasional travel to offsite offices, customer sites and/or industry and training events may also be required, depending on assignment.

We Protect People & The Businesses They Run™


Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.


J. J. Keller History:  November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business – from our founding as a one-man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.


J. J. Keller Career Stories:  Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.


J. J. Keller Earns 7th Great Place to Work Certification™:  Click HERE to find out what makes J. J. Keller great.


J. J. Keller Certified as a Top 100 Most Loved Workplace® in America:  Click HERE to find out why our associates LOVE working at J. J. Keller.


2023 Top Company for Women to Work for in Transportation:  Click HERE to learn more about this prestigious recognition.


If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.


Professional Referral Program:  Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Program and you will earn a cash payment if your referral is hired.


J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Nearest Major Market: Oshkosh
Nearest Secondary Market: Appleton

Job Segment: Compliance, Law, Yoga, Clerical, Legal, Operations, Administrative, Hospitality

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