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Talent Acquisition Coordinator

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Date: Jan 11, 2023

Location: Neenah, WI, US, 54957

Company: J. J. Keller & Associates, Inc.

Requisition #: 18263
Functional Area:  Human Resources; Administrative Support
Employment Type:  Full-Time
Work Options:  In Office at Location Specified Above
Work Hours:  Standard Business Hours


Position Summary

The purpose of this position is to provide administrative support to the Talent Acquisition function to ensure employment processes are in compliance with Company practices and state and federal regulations. Duties include but are not limited to: processing job offers, coordinating new hire paperwork and new hire orientation, and reporting.  This role will reside onsite at our Neenah corporate campus with the flexibility to work from home as needed.

Job Responsibilities

  • Assists Talent Acquisition team with administrative activities related to the attraction, hiring, and retention of talent.
  • Facilitates pre-employment testing, background checking, drug screening, and processing of job offers.
  • Coordinates temporary services staffing across the company.
  • Coordinates the seasonal hiring program with college students.
  • Maintains accurate documentation in recruiting system for affirmative action reporting.
  • Coordinates new associate orientation sessions, including scheduling, maintaining presentation materials, and facilitating sessions.
  • Reviews new hire paperwork for completeness and accuracy and follows up with associates as necessary.
  • Coordinates E-Verify program and I-9 paperwork in line with regulations.
  • Maintains monthly and quarterly reports related to Talent Acquisition.
  • Creates purchase orders for vendors and monitors monthly invoices for payment.


Education & Experience:

  • High school graduate or General Education Degree (GED) with 5+ years of administrative experience, preferably in an HR department.
  • Bachelor's degree with HR focus will be considered in lieu of experience.

Other Skills/Qualifications:

  • High degree of integrity, sensitivity and professionalism in dealing with confidential information.
  • Ability to connect and engage with people in a professional and tactful manner.
  • High tolerance for workload demands, pressures and deadlines.
  • Ability to collaborate and work in an effective partnership with others.
  • Proficient with MS Office suite.
  • Ability to compile and analyze data for reporting purposes.

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time. Occasional travel to customer sites and/or industry and training events may also be required, depending on assignment. 


Other Information


At J. J. Keller, we are Difference Makers because the work we do truly matters. We protect people’s lives every day. In fact, more than 90% of Fortune® 1000 companies rely on J. J. Keller to help create safe work environments. View our CAREERS video to learn more about being a Difference Maker at J. J. Keller and click here to learn what our associates have to say about life as an associate at J.J. Keller. 

Thank you for your interest in career opportunities with J. J. Keller & Associates, Inc.!  If you experience system-related issues or need assistance with the online application, please call (920) 720-7700.

Not the right role for you, but know someone who could be a great fit? Refer them to us through our Professional Referral Program and you will earn a cash payment if your referral is hired. Learn more here.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Nearest Major Market: Oshkosh
Nearest Secondary Market: Appleton

Job Segment: Recruiting, Administrative Assistant, HR, Temporary, Work from Home, Human Resources, Administrative, Contract